Benefits of Employment

Insurance:  Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program.  Supplemental Life may be purchased at group rates.

Paid Time Off:  Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement:  Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

Job Summary

The primary function of this role is to process invoices and review all spending related to services under the Programming, Training and Quality Assurance unit. For each invoice, this individual will review for correctness, post the spending to an internal ledger and monitor the posting to our accounting system. This individual will also complete and submit all financial reporting related to spending under grant funded programs. This role also assists in the development of budgets for grant proposals and the distribution of incentives to probation departments. Ideal candidates possess effective communication skills, experience with invoice or payment processing, and accurate reporting skills.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Responsible for the financial management of grant funds.  Facilitates and manages the preparation of grant budgets, grant reimbursement requests, grant budget revisions, grant fiscal audits, and grant financial reports in coordination with the Fiscal Resources Unit.

Develops and maintains grant funding calendar, including submission deadlines for applications and reporting requirements.  Maintains up to date knowledge of funding from federal, state, and local programs that are relevant to the Court and Court programs.

Develops and maintains grant ledgers for all active grants.  Maintains electronic and paper grant files, including contracts, all required tracking and documentation of all grant expenditures, receipts of payments, and financial reports.

Approves and countersigns grant expenditures and drawdown requests.  Reviews accuracy of all grant-funded invoices prior to approval by performing various checks and collaborates with the Fiscal Resources Unit to ensure accurate and timely reconciliation of grant accounts. Assists in resolution and problem solving with financial issues that effect grant or contract compliance.

Responsible for monitoring grant project funding and expenditures to ensure reconciliation of grant accounts with the Fiscal Resources Unit and the County Infor system.  Prepares grant financial reports and assists with grant closeouts in compliance with funder policy and requirements for each funding source for the approval of supervisor and Fiscal Resources Unit.

Responsible for the development of grant budgets for proposals and maintains a database of all awarded grant proposals, including the status of contracts and approved purchases.

Reviews, tracks, and projects expenditures of grant funding to issue monthly, quarterly and yearly project spending reports to Administration and other Departments.

Implements and updates mechanisms to retrieve and maintain documentation for required cash or in-kind matching resources required for each grant award to ensure match requirements are met.

Assists in researching and tracking potential funding opportunities and requirements. Collaborates with all departments to assist in assessing potential funding opportunities. Assists in maintaining a funder database and a database of potential projects in need of funds.

Communicates grant financial policies and procedures to Court staff across departments and to contracted vendors to ensure compliance with funder’s regulations.

Participates in process improvement efforts as needed to streamline and ensure compliance with local, state, and federal guidelines related to the financial management of grant funds. Coordinates research and analysis activities related to invoicing as required.

Performs other duties as needed.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.  All employee-related information such as salary and benefits information that the employee may come in contact with by working in the facility.

Working Conditions

Works in a general office setting with moderate noise levels.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Exceptional communication (both oral and written), teamwork, problem solving, and collaboration skills; excellent organizational and time management skills; proven attention to detail and strong document management skills; ability to juggle multiple projects and work independently, as well as with others, in a collaborative, often fast-paced, team environment; strong information technology skills, including proven advanced experience with Microsoft Office; self-learner, able to adapt to new systems and processes quickly; demonstrated commitment to values of generosity, respect, integrity, inclusion, commitment and humility; ability to maintain confidentiality and handle sensitive matters with tact and discretion; professional demeanor and dependability.

Education and/or Experience

Bachelor’s Degree in Accounting, Business, Social Sciences or related fields required.

AND

Three (3) years of related work experience such as financial reporting including budget review, reconciliation, invoice processing, ledger management, and audits.

Licensure or Certification Requirements

Must possess a valid Ohio driver’s license and maintain valid automobile insurance, with a clean driving record and ready access to a safe functioning automobile.

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures.  In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

• The deadline to apply is _9/20/24_.
• Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.
• The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.
• If you do not meet the minimum requirements, you can submit a waiver to Human Resources. Please refer to the Employee Handbook Policy number 1.02.04.

External Applicants: 

• This position will remain posted until filled. 
• Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment. 

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