|Title:||Legal Services Clerk|
|Department:||Clerk of Court|
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.
Provides clerical support to the Court Services Department.
Initiates family information, number case files, assign judge/court date.
Issues service, notices, and warrants.
Files and processes complaints, motions, pleadings, journal entries and court orders.
Enters, scans, and proofs return service and returned journal entries.
Interacts and communicates with intake and courtrooms to verify information.
Enters amendment changes and dispositions.
Re-opens cases for violations.
Sorts, prioritizes and logs requests for counsel by type, hearing date and judge.
Utilizes Cuyahoga County Court of Common Pleas Juvenile Division information system to enter and retrieve court related data.
Prepares records for appeals and requests transcripts.
Processes sealed and expunged records.
Retrieves needed court room files.
Retrieves information for public records requests.
Answers telephone and in person requests from courtrooms, counsel and clients.
Tracks location of court files.
Issues warrants; processes Civil Protection Orders, bonds and IV-D information; scans and proofs documents.
Answers and directs the main incoming telephone lines for Cuyahoga County Court of Common Pleas Juvenile Division.
Processes and assists clients, counsel, courtrooms, Court staff with in-person and telephone requests.
Sorts and distributes court mail.
Performs other duties as assigned.
Has no direct supervisory responsibility for staff members.
Standard office equipment and office technology such as copy machines, personal computers, automated mail machine, scanning machine, microfilm machine and telephones.
All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.
Potential exposure to hazardous situations that may occur in the court environment. Must be able to tolerate exposure to evidence and testimony that may be disturbing; clients who may potentially be verbally or physically uncooperative; allergens, such as perfumes and dust.
Usual Physical Demands
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee must occasionally lift and/or move up to 10 pounds. This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Demonstrated ability to communicate effectively, both orally and in writing. Ability to follow verbal directions. Affinity to detail. Ability to utilize a computer for entering and retrieving data. Must have good interpersonal skills. Ability to keep accurate records. Ability to file. Must type a minimum alpha/numeric data entry score of 110 keystrokes per minute and score a minimum of 24/37* on the business etiquette test. Skills and knowledge testing will be administered prior to interviews for this position. Bilingual candidates preferred (Spanish).
Education and/or Experience
High school diploma or equivalent
One (1) year work experience in a clerical setting, preferably in a legal environment.
Licensure or Certification Requirements
Benefits of Employment
Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.
Paid Time Off: Ten (10) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.
Retirement: Ohio Public Employees Retirement System (OPERS) and Deferred Compensation Plans.
Court Expectations of Employee
In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.
Court Mission Statement
To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.
Bargaining Unit Members of Court Administration, Clerk of Court’s Office and Probation Services Departments, Laborers’ Local 860 will be given consideration prior to non-bargaining employees, other bargaining units and external candidates.
Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:
The deadline to apply is August 17, 2018.
Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.
The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.
This position will remain posted until filled.
Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.
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