Job Openings >> Senior Supervisor
Senior Supervisor
Summary
Title:Senior Supervisor
ID:18.079
Department:Clerk of Court
Description

Job Title: Senior Supervisor                                                                                                                                 Salary Grade: 15

Division/Department: Legal Division/Clerk of Court’s Office                                                                               Salary: $47,164.86

Reports To: Clerk’s Office Staff Manager                                                                                                           Date Posted: 09/13/2018

FLSA Status: Exempt                                                                                                                                          Last Revised: 13 September 2018

 

Benefits of Employment

 

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

 

Paid Time Off: Ten (10) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

 

Retirement: Ohio Public Employees Retirement System (OPERS) and Deferred Compensation Plans.

 

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

 

Directs and manages the work of staff in the assigned unit in the Clerk of Court’s Office.

Maintains standards and allocates personnel to ensure timely caseflow to meet legal and internal requirements.

Maintains appropriate production levels for all caseflow activities.

Analyzes staff production and statistical reports.

Proposes and implements modifications and improvements to caseflow processes.

Identifies required competencies and trains staff. Identifies employee performance deficiencies and develops improvement plans.

Communicates with Judges, Magistrates, court personnel, attorneys, and the public regarding caseflow processes and problems.

Proficiency in MS Office

 

Hands on experience with office machines (e.g. fax machines and printers)

 

Familiarity with email scheduling tools

 

Excellent time management skills and ability to multi-task and prioritize work

 

Attention to detail and problem solving skills

 

Excellent written and verbal communication skills

 

Strong organizational and planning skills in a fast-paced environment

 

Possess a creative mind with an ability to recommend improvements

 

Update office policies and procedures as needed

 

Prepare reports and presentations with statistical data, as assigned

 

Answer queries by employees and clients

 

Assess staff performance and provide coaching and guidance to ensure maximum efficiency

 

Ensure the smooth and adequate flow of information within the office to help facilitate other operations

 

Manage schedules and deadlines

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

 

Develops rewards and incentives for quality performance.

Performs other duties as assigned.

Supervisory Responsibilities

Has supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance evaluations, provides input into and participates in discipline, dismissal, and hiring processes, and is accountable for editing timecards in Kronos for assigned staff.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers, telephones, scanners, and microfilm machine.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Potential exposure to hazardous situations that may occur in the court environment. Must be able to tolerate exposure to evidence and testimony that may be disturbing, clients who may potentially be verbally or physically uncooperative, allergens, such as perfumes and dust, stressful situations.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds. This position is subject to many interruptions and may be required to handle multiple calls and inquiries at once.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

A thorough understanding of Court operations (demonstrable knowledge of iCase) preferred); must be willing to work as part of a management team; demonstrated ability to communicate effectively both verbally and in writing; excellent interpersonal skills; problem solving and leadership skills; affinity to detail; ability to keep accurate records. Must be well organized, able to handle confidential materials, and work effectively under pressure. Must have experience with Microsoft Office.

Education and/or Experience

Bachelor’s Degree or equivalent education and/or related experience in a Court or legal environment (one year of college equals two years of experience)

AND

One (1) year of related office and/or supervisory or management experience working for a Court or in a legal environment such as a law firm.

Licensure or Certification Requirements

 

None

 

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

 

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

 

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is 09/20/2018.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.

  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

    External Applicants:

  • This position will remain posted until filled.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

     

    EEO/ADA/SMOKE-DRUG FREE ENVIRONMENT

    Ohio Relay Service 1-800-750-0750

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