Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

The Cuyahoga County Court of Common Pleas Juvenile Division operates a number of branch offices which requires Administrative Assistant 1 to greet clients, staff, answer phones, transcribe dictations, and other job duties as described below.

Types all Probation Department documents such as dictations, Court reports, correspondence, etc., prepared by Probation staff and supervisor.

Performs clerical duties in assigned office including, but not limited to, receiving, sorting and distributing mail; maintaining and organizing office supplies; filing; copying.

Organizes and assembles all transcribed material including maintaining a detailed log of all Probation Officer dictations and summarizing monthly the compliance rate of all staff.

Receives and greets youth and/or family or other individuals in waiting room or office. Manages telephone calls and responds accordingly, which includes providing requested information, taking messages, etc.

Serves as a substitute or replacement as required and/or assist other Administrative Assistants from other branch offices as called upon to type, complete reports, file, sort, copy, complete special projects, take messages.

Performs other duties/assignments as directed.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Works in a general office setting with moderate noise levels.

Must be flexible in work location and willing to provide services to more than one Probation unit.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Ability to type 45 wpm on automated system, use proper grammar and spelling, and organize work assignments to complete work in a timely manner. Able to establish and maintain work relationships, communicate in a pleasant and cordial manner, greet the public and properly answer telephones, respond to supervision, follow directions and maintain confidentiality. Some analytical ability required to gather, sort, tabulate and summarize reports in relation to staff performance. Ability to perform various clerical functions. Must be alert, able to handle stressful situations and use good judgment in notifying appropriate individuals to deal with problem situations in the office. Should be work oriented, responsible, mature, dependable, and able to function independently.

Education and/or Experience

Minimum requirement of high school diploma or equivalent.

AND

Three (3) years’ prior work experience in a clerical or secretarial position. Reception background helpful, but not necessary.

Licensure or Certification Requirements

None

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

• The deadline to apply is March 7, 2017.

• Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.

• The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

  External Applicants:

• This position will remain posted until filled.

• Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

   

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