Job Openings >> Administrative Secretary
Administrative Secretary
Summary
Title:Administrative Secretary
ID:18.085
Department:Detention Services
Description

Job Title: Administrative Secretary                                                                                                                                 Salary Grade: 12

Division/Department: Court Operations/Detention Services                                                                                          Salary: $40,742.78

Reports To: Director of Detention Services                                                                                                                   Date Posted: 10/19/2018

FLSA Status: Non-Exempt                                                                                                                                             Last Revised: 10/18/2018

 

Benefits of Employment

 

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

 

Paid Time Off: Ten (10) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

 

Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

 

Provide administrative support to the Director of Detention Services of the Cuyahoga County Court of Common Pleas Juvenile Division Detention Center. Performs complex secretarial functions of a highly responsible and confidential nature. Performs a wide variety of administrative duties that require a high degree of poise and judgment.

Types, reproduces, and disseminates material, including letters, correspondence, reports, and other required forms and documents.

Maintains a record filing system for documents.

Answers telephone calls for the Director of Detention Services and Detention Administration staff, relays messages, and schedules appointments as appropriate.

Maintain strict confidentiality and consistently model professionalism as Administrative Assistant to the Director of Detention services.

As directed by the Director of Detention Services, organizes and schedules meetings. Attends meetings, takes and composes minutes. Maintains appointment calendar and coordinates attendance at meetings and schedules appointments in a manner that ensures the most efficient use of the Director of Detention Services time.

Assists employees, callers, and visitors or insures that individuals reach the correct department to address their inquiry.

Coordinates travel, training, and conference arrangements for Detention staff.

Schedules applicant interviews and assists in the interview process when needed.

Performs other duties as assigned.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Works in a general office setting with moderate noise levels.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

 

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Demonstrable proficiency in Microsoft Word and Microsoft Excel; Familiarity with keyboarding; good spelling and grammar; must score a minimum of 24/37 on the business etiquette test, a minimum of 24/37 on the telephone etiquette test and 45 WPM on the general typing test. Skills and knowledge testing will be administered prior to interviews for this position. Position requires the ability to organize work, communicate effectively, and handle stressful situations; ability to work with the public and with court staff; telephone communication skills are necessary.

Education and/or Experience

Bachelor Degree, or equivalent work experience in a clerical or secretarial position. (One (1) year of college equals two (2) years of experience.)

AND

Three (3) years of work experience in a clerical or secretarial position, preferably in a Court or legal environment.

Licensure or Certification Requirements

None.

 

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

 

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

 

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is 10/25/2018.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.

  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

    External Applicants:

  • This position will remain posted until filled.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

     

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