Job Openings >> Detention Clerk
Detention Clerk
Title:Detention Clerk
Department:Detention Services
Title: Detention Clerk (Bargaining)                                                                                                                       Salary Grade: 4

Division/Department: Court Operations/Detention Services                                                                                Salary: $27,576.32

Reports To: Office Supervisor                                                                                                                              Date Posted: April 3, 2018

FLSA Status: Non-Exempt                                                                                                                                   Last Revised: September 21, 2017


Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.


Responsible for performing various clerical roles that ensure the Detention Center functions in an efficient manner.

Processes juveniles who are authorized admission to or release from the Detention Center.

Identifies and registers visitors to the Detention Center.

Answers telephone, refers calls, takes messages and responds to inquiries from Detention Center and Court staff, police officers, parents and other parties.

Communicates with Detention Center staff via hand-held radio and operates base station in accordance with FCC regulations.

Completes and maintains an accurate running building count of all current residents in the iCase system daily.

Prepares the Detention Center Arraignment Docket daily for distribution to the Security Manager, Office supervisor, Detention Officers.

Generates and distributes Daily Release, Daily Admissions and Daily Transfers reports.

Generates and Distributes the Daily Hearing Dockets for the Secured Detention, Shelter Care-Secured Detention and Placement

Works directly with Detention Officers during the admission process.

Compiles all juvenile paperwork including the resident property sheet, mental health, and call sheets etc. for the resident file.

Creates resident files for new admits to the detention center.

Maintains confidential legal resident files for all current residents.

Processes and verifies all youth released from the Detention Center in the iCase system.

Processes all release, admit , and transfer tasks from all Judges and Magistrates in the iCase system.

Performs various clerical duties including typing, data entry, filing, copying, and distributing mail throughout the Detention Center.

Moves files between the main office and the file room as required.

Performs other duties as assigned or directed.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility

Working Conditions

Potential exposure to hazardous situations that may occur due to working in the court environment can be tense and hostile atmosphere, contagious diseases, loss of bodily fluids, vulgar and obscene language, emotionally charged situations. The employee must have the capacity to work in closed environment and work with criminal offenders, some of whom may be dangerous. Occasionally handles emergency or crisis situations; frequently subject to interruptions, and multiple calls and inquiries.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


Ability to prioritize job tasks and to complete them without direct supervision. Ability to communicate with Detention Center and Court staff and the public. Ability to operate computer, typewriter and other office machines.

Education and/or Experience

High school diploma or equivalent


Six (6) months of clerical experience preferably in a court setting.

Licensure or Certification Requirements



Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.


Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.


Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is April 10, 2018.

  • Please visit to complete and submit the Job Posting Response Form to the Human Resources Division.

  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

    External Applicants:

  • This position will remain posted until filled.

  • Please visit to view this posting and to complete and submit the Application for Employment.


    Ohio Relay Service 1-800-750-0750

This opening is closed and is no longer accepting applications
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