Job Openings >> Administrative Assistant 2 (Detention)
Administrative Assistant 2 (Detention)
Summary
Title:Administrative Assistant 2 (Detention)
ID:18.068
Department:Detention Services
Description

Job Title: Administrative Assistant 2                                                                                                                                  Salary Grade: 10

Division/Department: Court Operations/Detention Services                                                                                              Salary: $36,954.90

Reports To: Deputy Director                                                                                                                                              Date Posted: 08/06/2018

FLSA Status: Non-Exempt                                                                                                                                                 Last Revised: 08/06/2018

 

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

 

Performs diverse clerical duties in the Detention Center.

Takes minutes, transcribes notes, types, copies, distributes and files confidential reports, findings, statistical reports, policies and procedures, and other documents for the Deputy Director, Unit Managers, and Supervisors. Maintains computer back-up files.

Answers telephone, screens and refers calls, takes messages, schedules meetings and prepares weekly schedules. Documents and distributes any and all directives given to staff by administration. Greets and escorts clients and visitors, transports records, files and other documents to various departments. Sorts and distributes mail and orders supplies. Types all Court-related documents, reports, and correspondence, etc., prepared by supervisor.

Receives, sorts and distributes mail in office. Maintain office supplies. Responsible for data entry and database management. Prepares graphs and charts for reports and presentations. Assists in resolving any administrative problems. Faxes releases for collateral information.

Performs records maintenance and retention. Researches and analyzes information for the Deputy Director.

Prepares, copies, tracks and distributes order forms for uniforms. Receives and files various work orders and security reports as needed. Maintains daily Population Reports and various related documents. Maintains confidential staff and resident records. Participates on committees as assigned.

Performs other duties as assigned or directed including assisting Activities Assistants with event planning and serving as back-up to Detention Center clerical staff, and other departmental office functions as assigned.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility

Working Conditions

Works in a general office setting with moderate noise levels.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Keyboard familiarity and general PC knowledge; ability to make use of proper spelling and grammar; organize and prioritize work assignments; establish and maintain work relationships; handle routine duties without constant supervision; communicate effectively with Court and Detention Center and outside agencies staff. Ability to keep accurate records and maintain confidentiality. Ability to type 45 WPM. Knowledge of basic math.

Education and/or Experience

High school diploma; prefer course work in secretarial studies.

AND

Three (3) years office/clerical experience.

Licensure or Certification Requirements

None.

 

Benefits of Employment

 

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

 

Paid Time Off: Ten (10) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

 

Retirement: Ohio Public Employees Retirement System (OPERS) and Deferred Compensation Plans.

 

 

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

 

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

 

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is 08/13/2018.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.

  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

    External Applicants:

  • This position will remain posted until filled.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

     

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