Job Openings >> Contracts and Purchasing Manager
Contracts and Purchasing Manager
Summary
Title:Contracts and Purchasing Manager
ID:18.082
Department:Legal Division
Description

 

Job Title: Contracts and Purchasing Manager                                                      Salary Grade: 21

Division/Department: Legal Division/Fiscal                                                          Salary: $66,215.21

Reports To: Deputy Director of Fiscal Resources                                                Date Posted: 9/24/18

FLSA Status: Exempt Last                                                                                   Revised: 9/21/18

 

Benefits of Employment

 

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

 

Paid Time Off: Ten (10) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

 

Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

 

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

 

Provides supervision to Court Fiscal Contract and Purchasing staff.

Oversees and coordinates the entire contracting process for Court services. Oversees, facilitates and manages the smooth movement of Court RFPs, amendments and contracts from internal identification of service needs all the way through final County Government contract approval. Includes, but is not limited to: writing RFPs, meeting with vendors, evaluating proposals, writing and negotiating contracts, and entering information in BuySpeed and OnBase.

Responsible for fiscal contract compliance of contracted and Court-based services. Reviews financial reports/invoices for payment. Reconciles Program Referrals with vendor invoices. Reviews and approves invoices for accuracy.

Responsible for overseeing the procurement of equipment, furniture, and supplies in order that specifications are in compliance with established guidelines.

Oversees the Title IV-E Juvenile Court program including reconciliation and disbursements of Court payments entered into Statewide Automated Child Welfare Information System for purposes of receiving Title IV-E reimbursements.

Assists in invoicing Court clients for accounts receivable balances as well as the processing of refunds for overpayments.

Communicates procurement policies and procedures to staff to ensure purchasing compliance established by the state, County, and Cuyahoga County Court of Common Pleas, Juvenile Division.

Regularly attends and presents at County Board of Control, County Council and Council Subcommittee meetings.

Prepares proposals and supporting documents that are well written, researched, documented and submitted in a timely fashion. Collects and analyzes financial data for future program funding considerations and budgetary strategic planning.

Coordinates budget narratives and budget development for grants and proposals.

Identifies and responds to all public information requests involving proposals and purchasing for the Court, contract agencies and the community.

Advises court staff and communicates with government agencies and vendors regarding financial, contracting and purchasing matters. Responds to information requests in the request for proposal process.

Performs other duties as needed.

Supervisory Responsibilities

Has direct supervisory responsibility for contracting and purchasing staff members. Plans, directs and coordinates activities for assigned staff. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance evaluations, provides input into and participates in discipline, dismissal, and hiring processes, and is accountable for editing timecards in Kronos for assigned staff.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Works in a general office setting with moderate noise levels. May be subject to interruptions, quick deliverables, and changing work deadlines.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Must be a self-starter with the ability to work independently and meet deadlines, must have the ability to give concise, thorough oral presentations, must make good use of time; ability to maintain confidentiality; establish and maintain positive working relationships with Court officials and the public; effective written communication skills, including skills in interviewing, report writing, and synthesizing information; ability to work with numbers, including basic understanding of arithmetic, statistics and financial records. Must have an ability to communicate effectively both orally and in writing; ability to use and interpret procurement terminology and language. Must be computer literate – proficient in MS Word, Excel, and ability to acquire knowledge and use of Access and Court’s and County’s MIS. Internet research skills, knowledge of contract administration. Demonstrate knowledge of the juvenile justice system, proven record of integrity, discretion and diplomacy; make appropriate use of supervision; must be culturally competent; flexibility in work hours to accommodate program needs including, but not limited to, out-of-state travel and ready access to an automobile.

Education and/or Experience

At minimum a Bachelor’s Degree in Social Sciences and/or Public Administration such as a degree from an accredited school of social work, business, public administration, psychology, sociology, corrections or related fields, Masters Degree preferred.

AND

Minimum of eight (8) years of experience working in a Court system, five (5) years of which must be in contract management and purchasing. Prior supervision experience preferred, not required.

Licensure or Certification Requirements

A valid Ohio driver’s license and current automobile insurance.

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

 

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

 

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is October 1, 2018.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.

  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.

    External Applicants:

  • This position will remain posted until filled.

  • Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

    EEO/ADA/SMOKE-DRUG FREE ENVIRONMENT

    Ohio Relay Service 1-800-750-0750

     

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